General Meeting Agenda
February 10th, 2018
1:00 PM
OVF Meeting Area
A. Request for move & 2nd to accept unread the minutes of 12/9/2017 meeting
B. Thanks to Pot Luck coordinator ( ) and Work Day Supervisor ( ) and Crew
C. Announcements (10 minutes)
- Plumbing water keys
- Seed Starting Workshop - Feb. 17, 10 AM
- Christy Wilhelmi's Spring Planning Class - March 3, 9:30 AM
- Tomato-bration™ - March 24 & March 25, volunteers contact Andy
- Green waste
- Greenhouse Mini-fundraiser
D. New Business
- 2018 Board Elections: Pres., Tres., Rec. Sec., Ed. Chair. Lower and Middle Phase Reps
- Pine Tree Chats - Feb. 25 and March 3, 11:00 AM - Summer in February - tips and tricks for newly planted seedlings and seeds
E. Old Business
F. Public Comments (2 minutes per speaker)
G. Next Board Meeting: March 17, 2018
H. Next general Meeting: April 14, 2018
I. OVF T-shirts
J. Request for motion and second to adjourn
Ocean View Farms 2018 Budget
Category / Description | 2018 YTD | 2018 Budget | Over (Under) | FY % YTD | 2017 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
39,600.50
|
38,500.00
|
1,100.50
|
102.9%
|
30,000.00
|
ASSOCIATE FEE
|
1,406.00
|
1,300.00
|
106.00
|
108.2%
|
800.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,661.13
|
2,200.00
|
-538.87
|
75.5%
|
2,200.00
|
DONATION RECEIVED
|
4,550.00
|
1,000.00
|
3,550.00
|
455.0%
|
1,000.00
|
GREENHOUSE SALES
|
2,351.00
|
1,500.00
|
851.00
|
156.7%
|
1,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
3.55
|
50.00
|
-46.45
|
7.1%
|
50.00
|
TOTAL INCOME |
$ 49,572.18 | 44,550.00 | 5,022.18 | 111.3 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
124.28
|
200.00
|
-75.72
|
62.1%
|
150.00
|
CARPENTRY
|
76.61
|
200.00
|
-123.39
|
38.3%
|
200.00
|
COMPOST & SHREDDING
|
1,139.39
|
1,250.00
|
-110.61
|
91.2%
|
1,250.00
|
INSURANCE
|
0.00
|
2,250.00
|
-2,250.00
|
-
|
2,200.00
|
MISC. GARDEN SUPPLIES
|
1,213.55
|
800.00
|
413.55
|
151.7%
|
800.00
|
ORCHARD
|
414.53
|
400.00
|
14.53
|
103.6%
|
300.00
|
PEST MANAGEMENT
|
1,077.85
|
1,050.00
|
27.85
|
102.7%
|
1,000.00
|
PLUMBING
|
717.47
|
575.00
|
142.47
|
124.8%
|
550.00
|
PORTABLE
|
0.00
|
2,125.00
|
-2,125.00
|
-
|
2,100.00
|
SECURITY
|
711.30
|
400.00
|
311.30
|
177.8%
|
350.00
|
TREE MAINTENANCE
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
2,800.00
|
GREENHOUSE SUPPLIES
|
325.23
|
600.00
|
-274.77
|
54.2%
|
500.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
497.84
|
750.00
|
-252.16
|
66.4%
|
450.00
|
MEMBERSHIP
|
932.18
|
750.00
|
182.18
|
124.3%
|
500.00
|
EDUCATION & NEWSLETTER
|
0.00
|
850.00
|
-850.00
|
-
|
850.00
|
POTLUCK & WORKDAY
|
556.62
|
800.00
|
-243.38
|
69.6%
|
750.00
|
DONATED FUNDS
|
4,399.85
|
2,500.00
|
1,899.85
|
176.0%
|
3,500.00
|
PROFESSIONAL SERVICES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
WEBSITE MODERNIZATION
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
69.17
|
1,000.00
|
-930.83
|
6.9%
|
800.00
|
D W P - WATER
|
1,119.35
|
25,500.00
|
-24,380.65
|
4.4%
|
20,000.00
|
TELEPHONE
|
89.06
|
1,050.00
|
-960.94
|
8.5%
|
1,000.00
|
TOTAL EXPENSE |
$ 13,464.28 | 46,050.00 | -32,585.72 | 29.2 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
0.00
|
-
|
-
|
0.00
|
EXPENSE
|
0.00
|
0.00
|
-
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
127.00
|
100.00
|
27.00
|
127.0%
|
150.00
|
LUMBER SALES
|
426.15
|
750.00
|
-323.85
|
56.8%
|
300.00
|
T-SHIRT SALES
|
420.00
|
750.00
|
-330.00
|
56.0%
|
750.00
|
TOTAL RESALE INCOME |
$ 973.15 | 1,600.00 | -626.85 | 60.8 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
0.00
|
100.00
|
100.00
|
-
|
150.00
|
LUMBER FOR RESALE
|
1,040.54
|
750.00
|
-290.54
|
138.7%
|
300.00
|
T-SHIRTS PURCHASES
|
0.00
|
750.00
|
750.00
|
-
|
750.00
|
TOTAL RESALE EXPENSE |
1,040.54 | 1,600.00 | -559.46 | 65.0% | |
NET RESALE INCOME / (EXPENSE) |
-67.39 | 0.00 | -67.39 | ||
NET OPERATING INCOME / (EXPENSE) |
36,107.90 | -1,500.00 | 34,607.90 | ||
2018 ANNUAL SURPLUS / (DEFICIT) |
36,040.51 | -1,500.00 | 34,540.51 | ||
B of A Checking |
57,826.95 | ||||
B of A Savings |
40,023.21 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2018-02-10
Ocean View Farms 2017 Budget
Category / Description | 2017 YTD | 2017 Budget | Over (Under) | FY % YTD | 2016 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
30,209.59
|
30,000.00
|
209.59
|
100.7%
|
22,500.00
|
ASSOCIATE FEE
|
939.00
|
800.00
|
139.00
|
117.4%
|
600.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,969.26
|
2,200.00
|
-230.74
|
89.5%
|
2,200.00
|
DONATION RECEIVED
|
11,791.25
|
1,000.00
|
10,791.25
|
1,179.1%
|
300.00
|
GREENHOUSE SALES
|
4,883.40
|
1,500.00
|
3,383.40
|
325.6%
|
750.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
18.65
|
50.00
|
-31.35
|
37.3%
|
75.00
|
TOTAL INCOME |
$ 49,811.15 | 35,550.00 | 14,261.15 | 140.1 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
124.43
|
150.00
|
-25.57
|
83.0%
|
150.00
|
CARPENTRY
|
200.00
|
200.00
|
-
|
100.0%
|
200.00
|
COMPOST & SHREDDING
|
1,168.29
|
1,250.00
|
-81.71
|
93.5%
|
1,500.00
|
INSURANCE
|
2,235.00
|
2,200.00
|
35.00
|
101.6%
|
2,150.00
|
MISC. GARDEN SUPPLIES
|
1,116.24
|
800.00
|
316.24
|
139.5%
|
725.00
|
ORCHARD
|
455.00
|
300.00
|
155.00
|
151.7%
|
300.00
|
PEST MANAGEMENT
|
1,965.25
|
1,000.00
|
965.25
|
196.5%
|
800.00
|
PLUMBING
|
805.56
|
550.00
|
255.56
|
146.5%
|
550.00
|
PORTABLE
|
2,124.15
|
2,100.00
|
24.15
|
101.2%
|
2,100.00
|
SECURITY
|
511.67
|
350.00
|
161.67
|
146.2%
|
100.00
|
TREE MAINTENANCE
|
3,175.00
|
2,800.00
|
375.00
|
113.4%
|
2,800.00
|
GREENHOUSE SUPPLIES
|
1,187.07
|
500.00
|
687.07
|
237.4%
|
500.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
1,134.43
|
450.00
|
684.43
|
252.1%
|
450.00
|
MEMBERSHIP
|
588.46
|
500.00
|
88.46
|
117.7%
|
500.00
|
EDUCATION & NEWSLETTER
|
345.62
|
850.00
|
-504.38
|
40.7%
|
850.00
|
POTLUCK & WORKDAY
|
908.62
|
750.00
|
158.62
|
121.1%
|
750.00
|
DONATED FUNDS
|
4,898.84
|
3,500.00
|
1,398.84
|
140.0%
|
3,500.00
|
PROFESSIONAL SERVICES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
WEBSITE MODERNIZATION
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
859.95
|
800.00
|
59.95
|
107.5%
|
650.00
|
D W P - WATER
|
17,486.57
|
20,000.00
|
-2,513.43
|
87.4%
|
9,400.00
|
TELEPHONE
|
1,145.19
|
1,000.00
|
145.19
|
114.5%
|
850.00
|
TOTAL EXPENSE |
$ 42,435.34 | 40,050.00 | 2,385.34 | 106.0 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
0.00
|
-
|
-
|
0.00
|
EXPENSE
|
0.00
|
0.00
|
-
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
169.00
|
150.00
|
19.00
|
112.7%
|
150.00
|
LUMBER SALES
|
1,110.50
|
300.00
|
810.50
|
370.2%
|
300.00
|
T-SHIRT SALES
|
817.00
|
750.00
|
67.00
|
108.9%
|
750.00
|
TOTAL RESALE INCOME |
$ 2,096.50 | 1,200.00 | 896.50 | 174.7 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
13.00
|
150.00
|
137.00
|
8.7%
|
150.00
|
LUMBER FOR RESALE
|
1,306.89
|
300.00
|
-1,006.89
|
435.6%
|
300.00
|
T-SHIRTS PURCHASES
|
1,297.32
|
750.00
|
-547.32
|
173.0%
|
750.00
|
TOTAL RESALE EXPENSE |
2,617.21 | 1,200.00 | 1,417.21 | 218.1% | |
NET RESALE INCOME / (EXPENSE) |
-520.71 | 0.00 | -520.71 | ||
NET OPERATING INCOME / (EXPENSE) |
7,375.81 | -4,500.00 | 2,875.81 | ||
2017 ANNUAL SURPLUS / (DEFICIT) |
6,855.10 | -4,500.00 | 2,355.10 | ||
B of A Checking |
57,826.95 | ||||
B of A Savings |
40,023.21 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2017-12-31