Board Meeting Agenda

March 16th, 2019
9:30 AM
OVF

  1. Move and second to accept unread the minutes of 1/8/2019 Board meeting.
     
  2. President’s Report ( 5 minutes )
    1. 2019 elections: Garden Master, VP, IP, Membership, Upper phase reps
    2. Gate 1 seating area
       
  3. Officer's Reports ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Vice-president's report
    4. Membership Secretary’s report
    5. Education Secretary’s report
    6. Independent Project Monitor report
    7. Phase Rep reports
       
  4. Old Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
     
  5. New Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
        
    1. Motion: In order to make it easier for an associate to become a member, MOVE to update the rules and regulations to reduce the length of time the associate must be associated to three years and remove the requirement that the member must be leaving the garden

      Current rule: If an associate has been an associate for 5 years (or the current waiting time for new members) and the associated member is leaving the garden, the associate may assume one plot of the departing member upon completing an application.

      Proposed change: If an associate has been an associate for three years they may assume one of the associated member's plots upon the member notifying the phase rep., completion of an application, the orientation process and payment of any required fees.

      NOTE: This rule will also require an update to the by-laws (SECTION 8.08 - NONTRANSFERABLE OF MEMBERSHIPS) before it can be implemented.
       
    2. Motion: In order to maximize the return on our saving investments, MOVE to convert a one year certificate of deposit (CD) at First Internet Bank, maturing in April of this year, into a new three year (Annual Percentage Yield:  3.03%) CD.  This will give one existing two-year CD, maturing in April of 2020, another existing three-year CD maturing in 2021; and, if approved, one three year CD maturing in 2022.
       
  6. Executive Session
  7. Public Comments (Max. 2 minutes per speaker)
  8. Future Agenda Items (2 minutes)
    1. 2020 fees (IP fee, IP tree fee, plot fees)
    2. Bi-annual mandatory member meetings
  9. Next General Meeting April 13th, 2019
  10. Next Board Meeting: May 18th, 2019
  11. Request for move and second to adjourn

 

 

"If somebody offers you an amazing opportunity but you are not sure you can do it, say yes – then learn how to do it later!" — Richard Branson

Ocean View Farms 2019 Budget

Category / Description 2019 YTD 2019 Budget Over (Under) FY % YTD 2018 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,501.00
44,900.00
601.00
101.3%
38,500.00
    ASSOCIATE FEE
1,360.00
1,300.00
60.00
104.6%
1,300.00
OTHER INCOME
    RECYCLE
1,476.52
2,000.00
-523.48
73.8%
2,200.00
    DONATION RECEIVED
6,843.80
750.00
6,093.80
912.5%
1,000.00
    GREENHOUSE SALES
2,546.00
1,900.00
646.00
134.0%
1,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
2.88
200.00
-197.12
1.4%
50.00
TOTAL INCOME  
$ 57,730.20 51,050.00 6,680.20 113.1  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
100.00
200.00
-100.00
50.0%
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
866.95
1,500.00
-633.05
57.8%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,250.00
    MISC. GARDEN SUPPLIES
840.79
1,100.00
-259.21
76.4%
800.00
    ORCHARD
270.23
400.00
-129.77
67.6%
400.00
    PEST MANAGEMENT
1,157.28
1,050.00
107.28
110.2%
1,050.00
    PLUMBING
716.00
800.00
-84.00
89.5%
575.00
    PORTABLE
2,125.45
2,150.00
-24.55
98.9%
2,125.00
    SECURITY
379.55
450.00
-70.45
84.3%
400.00
    TREE MAINTENANCE
0.00
3,000.00
-3,000.00
-
3,000.00
    GREENHOUSE SUPPLIES
321.55
600.00
-278.45
53.6%
600.00
ADMINISTRATION
    CHAIR & BOARD
609.77
800.00
-190.23
76.2%
750.00
    MEMBERSHIP
1,075.53
1,100.00
-24.47
97.8%
750.00
    EDUCATION & NEWSLETTER
42.49
850.00
-807.51
5.0%
850.00
    POTLUCK & WORKDAY
614.71
800.00
-185.29
76.8%
800.00
    DONATED FUNDS
2,981.50
0.00
2,981.50
-
2,500.00
    PROFESSIONAL SERVICES
0.00
0.00
-
-
0.00
    WEBSITE MODERNIZATION
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
154.22
1,000.00
-845.78
15.4%
1,000.00
    D W P - WATER
1,151.84
31,700.00
-30,548.16
3.6%
25,500.00
    TELEPHONE
183.61
1,100.00
-916.39
16.7%
1,050.00
TOTAL EXPENSE  
$ 13,591.47 51,050.00 -37,458.53 26.6  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
0.00
    EXPENSE
0.00
0.00
-
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
195.00
150.00
45.00
130.0%
100.00
    LUMBER SALES
766.00
750.00
16.00
102.1%
750.00
    T-SHIRT SALES
450.00
750.00
-300.00
60.0%
750.00
TOTAL RESALE INCOME  
$ 1,411.00 1,650.00 -239.00 85.5  
RESALE EXPENSE
    KEYS FOR RESALE
152.13
150.00
-2.13
101.4%
100.00
    LUMBER FOR RESALE
818.01
750.00
-68.01
109.1%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
970.14 1,650.00 -679.86 58.8%  
 
NET RESALE INCOME / (EXPENSE)
440.86 0.00 440.86    
NET OPERATING INCOME / (EXPENSE)
44,138.73 0.00 44,138.73    
2019 ANNUAL SURPLUS / (DEFICIT)
44,579.59 0.00 44,579.59    
 
 
B of A Checking
60,077.82  
B of A Savings
40,023.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2019-03-16