Board Meeting Agenda
March 16th, 2019
9:30 AM
OVF
- Move and second to accept unread the minutes of 1/8/2019 Board meeting.
- President’s Report ( 5 minutes )
- 2019 elections: Garden Master, VP, IP, Membership, Upper phase reps
- Gate 1 seating area
- Officer's Reports ( 15 minutes )
- Treasurer’s report
- Garden Master’s report
- Vice-president's report
- Membership Secretary’s report
- Education Secretary’s report
- Independent Project Monitor report
- Phase Rep reports
- Old Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
- New Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
- Motion: In order to make it easier for an associate to become a member, MOVE to update the rules and regulations to reduce the length of time the associate must be associated to three years and remove the requirement that the member must be leaving the garden
Current rule: If an associate has been an associate for 5 years (or the current waiting time for new members) and the associated member is leaving the garden, the associate may assume one plot of the departing member upon completing an application.
Proposed change: If an associate has been an associate for three years they may assume one of the associated member's plots upon the member notifying the phase rep., completion of an application, the orientation process and payment of any required fees.
NOTE: This rule will also require an update to the by-laws (SECTION 8.08 - NONTRANSFERABLE OF MEMBERSHIPS) before it can be implemented.
- Motion: In order to maximize the return on our saving investments, MOVE to convert a one year certificate of deposit (CD) at First Internet Bank, maturing in April of this year, into a new three year (Annual Percentage Yield: 3.03%) CD. This will give one existing two-year CD, maturing in April of 2020, another existing three-year CD maturing in 2021; and, if approved, one three year CD maturing in 2022.
- Motion: In order to make it easier for an associate to become a member, MOVE to update the rules and regulations to reduce the length of time the associate must be associated to three years and remove the requirement that the member must be leaving the garden
- Executive Session
- Public Comments (Max. 2 minutes per speaker)
- Future Agenda Items (2 minutes)
- 2020 fees (IP fee, IP tree fee, plot fees)
- Bi-annual mandatory member meetings
- Next General Meeting April 13th, 2019
- Next Board Meeting: May 18th, 2019
- Request for move and second to adjourn
"If somebody offers you an amazing opportunity but you are not sure you can do it, say yes – then learn how to do it later!" — Richard Branson
Ocean View Farms 2019 Budget
Category / Description | 2019 YTD | 2019 Budget | Over (Under) | FY % YTD | 2018 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
45,501.00
|
44,900.00
|
601.00
|
101.3%
|
38,500.00
|
ASSOCIATE FEE
|
1,360.00
|
1,300.00
|
60.00
|
104.6%
|
1,300.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,476.52
|
2,000.00
|
-523.48
|
73.8%
|
2,200.00
|
DONATION RECEIVED
|
6,843.80
|
750.00
|
6,093.80
|
912.5%
|
1,000.00
|
GREENHOUSE SALES
|
2,546.00
|
1,900.00
|
646.00
|
134.0%
|
1,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
2.88
|
200.00
|
-197.12
|
1.4%
|
50.00
|
TOTAL INCOME |
$ 57,730.20 | 51,050.00 | 6,680.20 | 113.1 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
100.00
|
200.00
|
-100.00
|
50.0%
|
200.00
|
CARPENTRY
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
COMPOST & SHREDDING
|
866.95
|
1,500.00
|
-633.05
|
57.8%
|
1,250.00
|
INSURANCE
|
0.00
|
2,250.00
|
-2,250.00
|
-
|
2,250.00
|
MISC. GARDEN SUPPLIES
|
840.79
|
1,100.00
|
-259.21
|
76.4%
|
800.00
|
ORCHARD
|
270.23
|
400.00
|
-129.77
|
67.6%
|
400.00
|
PEST MANAGEMENT
|
1,157.28
|
1,050.00
|
107.28
|
110.2%
|
1,050.00
|
PLUMBING
|
716.00
|
800.00
|
-84.00
|
89.5%
|
575.00
|
PORTABLE
|
2,125.45
|
2,150.00
|
-24.55
|
98.9%
|
2,125.00
|
SECURITY
|
379.55
|
450.00
|
-70.45
|
84.3%
|
400.00
|
TREE MAINTENANCE
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
3,000.00
|
GREENHOUSE SUPPLIES
|
321.55
|
600.00
|
-278.45
|
53.6%
|
600.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
609.77
|
800.00
|
-190.23
|
76.2%
|
750.00
|
MEMBERSHIP
|
1,075.53
|
1,100.00
|
-24.47
|
97.8%
|
750.00
|
EDUCATION & NEWSLETTER
|
42.49
|
850.00
|
-807.51
|
5.0%
|
850.00
|
POTLUCK & WORKDAY
|
614.71
|
800.00
|
-185.29
|
76.8%
|
800.00
|
DONATED FUNDS
|
2,981.50
|
0.00
|
2,981.50
|
-
|
2,500.00
|
PROFESSIONAL SERVICES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
WEBSITE MODERNIZATION
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
154.22
|
1,000.00
|
-845.78
|
15.4%
|
1,000.00
|
D W P - WATER
|
1,151.84
|
31,700.00
|
-30,548.16
|
3.6%
|
25,500.00
|
TELEPHONE
|
183.61
|
1,100.00
|
-916.39
|
16.7%
|
1,050.00
|
TOTAL EXPENSE |
$ 13,591.47 | 51,050.00 | -37,458.53 | 26.6 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
0.00
|
-
|
-
|
0.00
|
EXPENSE
|
0.00
|
0.00
|
-
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
195.00
|
150.00
|
45.00
|
130.0%
|
100.00
|
LUMBER SALES
|
766.00
|
750.00
|
16.00
|
102.1%
|
750.00
|
T-SHIRT SALES
|
450.00
|
750.00
|
-300.00
|
60.0%
|
750.00
|
TOTAL RESALE INCOME |
$ 1,411.00 | 1,650.00 | -239.00 | 85.5 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
152.13
|
150.00
|
-2.13
|
101.4%
|
100.00
|
LUMBER FOR RESALE
|
818.01
|
750.00
|
-68.01
|
109.1%
|
750.00
|
T-SHIRTS PURCHASES
|
0.00
|
750.00
|
750.00
|
-
|
750.00
|
TOTAL RESALE EXPENSE |
970.14 | 1,650.00 | -679.86 | 58.8% | |
NET RESALE INCOME / (EXPENSE) |
440.86 | 0.00 | 440.86 | ||
NET OPERATING INCOME / (EXPENSE) |
44,138.73 | 0.00 | 44,138.73 | ||
2019 ANNUAL SURPLUS / (DEFICIT) |
44,579.59 | 0.00 | 44,579.59 | ||
B of A Checking |
60,077.82 | ||||
B of A Savings |
40,023.21 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2019-03-16