Board Meeting Agenda

May 18th, 2019
9:30 AM
OVF

  1. Move and second to accept unread the minutes of 3/16/2019 Board meeting.
     
  2. President’s Report ( 5 minutes )
    1. Introduction of Suky Lee
    2. Theft and security
    3. Filming at OVF
    4. Hours email (84)
    5. Gate closing
    6. Unattended watering
       
  3. Officer's Reports ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Vice-president's report
    4. Membership Secretary’s report
    5. Education Secretary’s report
    6. Independent Project Monitor report
    7. Phase Rep reports
      1. Phase rep meeting recap
         
  4. Old Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
     
  5. New Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
        
    1. Members helping members

      Existing rule - In order to ensure all garden members are personally performing at minimum, half the work required to maintain all their plot(s) and IPs, unless there are exceptional circumstances and approval of the phase representative, no other OVF gardener or Associate may perform long term, ongoing garden work or maintenance in another member’s plot(s). This includes, but is not limited to, clearing weeds, preparing the soil, planting, regular watering or harvesting.  Further, except for the construction of plot walls, or approval of the phase representative, garden members may not pay or otherwise compensate other members to provide routine gardening services. Members who are sick, elderly or otherwise disabled must obtain assistance of enrolled family members or their own associate. Other OVF members may assist only on a short-term emergency basis.
       
    2. Labor for hire
       
  6. Executive Session
  7. Public Comments (Max. 2 minutes per speaker)
  8. Future Agenda Items (2 minutes)
    1. 2020 fees (IP fee, IP tree fee, plot fees)
    2. Bi-annual mandatory member meetings
  9. Next General Meeting June 8th, 2019
  10. Next Board Meeting: July 20th, 2019
  11. Request for move and second to adjourn

 

 

"The best is the enemy of the good." — Voltaire

Ocean View Farms 2019 Budget

Category / Description 2019 YTD 2019 Budget Over (Under) FY % YTD 2018 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,501.00
44,900.00
601.00
101.3%
38,500.00
    ASSOCIATE FEE
1,403.00
1,300.00
103.00
107.9%
1,300.00
OTHER INCOME
    RECYCLE
1,476.52
2,000.00
-523.48
73.8%
2,200.00
    DONATION RECEIVED
6,848.80
750.00
6,098.80
913.2%
1,000.00
    GREENHOUSE SALES
3,103.00
1,900.00
1,203.00
163.3%
1,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
156.31
200.00
-43.69
78.2%
50.00
TOTAL INCOME  
$ 58,488.63 51,050.00 7,438.63 114.6  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
100.00
200.00
-100.00
50.0%
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
1,022.84
1,500.00
-477.16
68.2%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,250.00
    MISC. GARDEN SUPPLIES
899.11
1,100.00
-200.89
81.7%
800.00
    ORCHARD
270.23
400.00
-129.77
67.6%
400.00
    PEST MANAGEMENT
1,157.28
1,050.00
107.28
110.2%
1,050.00
    PLUMBING
781.17
800.00
-18.83
97.6%
575.00
    PORTABLE
2,125.45
2,150.00
-24.55
98.9%
2,125.00
    SECURITY
523.73
450.00
73.73
116.4%
400.00
    TREE MAINTENANCE
4,000.00
3,000.00
1,000.00
133.3%
3,000.00
    GREENHOUSE SUPPLIES
321.55
600.00
-278.45
53.6%
600.00
ADMINISTRATION
    CHAIR & BOARD
609.77
800.00
-190.23
76.2%
750.00
    MEMBERSHIP
1,075.53
1,100.00
-24.47
97.8%
750.00
    EDUCATION & NEWSLETTER
703.88
850.00
-146.12
82.8%
850.00
    POTLUCK & WORKDAY
607.07
800.00
-192.93
75.9%
800.00
    DONATED FUNDS
3,038.71
0.00
3,038.71
-
2,500.00
    PROFESSIONAL SERVICES
0.00
0.00
-
-
0.00
    WEBSITE MODERNIZATION
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
317.25
1,000.00
-682.75
31.7%
1,000.00
    D W P - WATER
3,019.19
31,700.00
-28,680.81
9.5%
25,500.00
    TELEPHONE
370.80
1,100.00
-729.20
33.7%
1,050.00
TOTAL EXPENSE  
$ 20,943.56 51,050.00 -30,106.44 41.0  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
0.00
    EXPENSE
0.00
0.00
-
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
195.00
150.00
45.00
130.0%
100.00
    LUMBER SALES
766.00
750.00
16.00
102.1%
750.00
    T-SHIRT SALES
450.00
750.00
-300.00
60.0%
750.00
TOTAL RESALE INCOME  
$ 1,411.00 1,650.00 -239.00 85.5  
RESALE EXPENSE
    KEYS FOR RESALE
152.13
150.00
-2.13
101.4%
100.00
    LUMBER FOR RESALE
818.01
750.00
-68.01
109.1%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
970.14 1,650.00 -679.86 58.8%  
 
NET RESALE INCOME / (EXPENSE)
440.86 0.00 440.86    
NET OPERATING INCOME / (EXPENSE)
37,545.07 0.00 37,545.07    
2019 ANNUAL SURPLUS / (DEFICIT)
37,985.93 0.00 37,985.93    
 
 
B of A Checking
60,077.82  
B of A Savings
40,023.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2019-05-18