Board Meeting Agenda
May 18th, 2019
9:30 AM
OVF
- Move and second to accept unread the minutes of 3/16/2019 Board meeting.
- President’s Report ( 5 minutes )
- Introduction of Suky Lee
- Theft and security
- Filming at OVF
- Hours email (84)
- Gate closing
- Unattended watering
- Officer's Reports ( 15 minutes )
- Treasurer’s report
- Garden Master’s report
- Vice-president's report
- Membership Secretary’s report
- Education Secretary’s report
- Independent Project Monitor report
- Phase Rep reports
- Phase rep meeting recap
- Phase rep meeting recap
- Old Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
- New Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
- Members helping members
Existing rule - In order to ensure all garden members are personally performing at minimum, half the work required to maintain all their plot(s) and IPs, unless there are exceptional circumstances and approval of the phase representative, no other OVF gardener or Associate may perform long term, ongoing garden work or maintenance in another member’s plot(s). This includes, but is not limited to, clearing weeds, preparing the soil, planting, regular watering or harvesting. Further, except for the construction of plot walls, or approval of the phase representative, garden members may not pay or otherwise compensate other members to provide routine gardening services. Members who are sick, elderly or otherwise disabled must obtain assistance of enrolled family members or their own associate. Other OVF members may assist only on a short-term emergency basis.
- Labor for hire
- Members helping members
- Executive Session
- Public Comments (Max. 2 minutes per speaker)
- Future Agenda Items (2 minutes)
- 2020 fees (IP fee, IP tree fee, plot fees)
- Bi-annual mandatory member meetings
- Next General Meeting June 8th, 2019
- Next Board Meeting: July 20th, 2019
- Request for move and second to adjourn
"The best is the enemy of the good." — Voltaire
Ocean View Farms 2019 Budget
Category / Description | 2019 YTD | 2019 Budget | Over (Under) | FY % YTD | 2018 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
45,501.00
|
44,900.00
|
601.00
|
101.3%
|
38,500.00
|
ASSOCIATE FEE
|
1,403.00
|
1,300.00
|
103.00
|
107.9%
|
1,300.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,476.52
|
2,000.00
|
-523.48
|
73.8%
|
2,200.00
|
DONATION RECEIVED
|
6,848.80
|
750.00
|
6,098.80
|
913.2%
|
1,000.00
|
GREENHOUSE SALES
|
3,103.00
|
1,900.00
|
1,203.00
|
163.3%
|
1,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
156.31
|
200.00
|
-43.69
|
78.2%
|
50.00
|
TOTAL INCOME |
$ 58,488.63 | 51,050.00 | 7,438.63 | 114.6 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
100.00
|
200.00
|
-100.00
|
50.0%
|
200.00
|
CARPENTRY
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
COMPOST & SHREDDING
|
1,022.84
|
1,500.00
|
-477.16
|
68.2%
|
1,250.00
|
INSURANCE
|
0.00
|
2,250.00
|
-2,250.00
|
-
|
2,250.00
|
MISC. GARDEN SUPPLIES
|
899.11
|
1,100.00
|
-200.89
|
81.7%
|
800.00
|
ORCHARD
|
270.23
|
400.00
|
-129.77
|
67.6%
|
400.00
|
PEST MANAGEMENT
|
1,157.28
|
1,050.00
|
107.28
|
110.2%
|
1,050.00
|
PLUMBING
|
781.17
|
800.00
|
-18.83
|
97.6%
|
575.00
|
PORTABLE
|
2,125.45
|
2,150.00
|
-24.55
|
98.9%
|
2,125.00
|
SECURITY
|
523.73
|
450.00
|
73.73
|
116.4%
|
400.00
|
TREE MAINTENANCE
|
4,000.00
|
3,000.00
|
1,000.00
|
133.3%
|
3,000.00
|
GREENHOUSE SUPPLIES
|
321.55
|
600.00
|
-278.45
|
53.6%
|
600.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
609.77
|
800.00
|
-190.23
|
76.2%
|
750.00
|
MEMBERSHIP
|
1,075.53
|
1,100.00
|
-24.47
|
97.8%
|
750.00
|
EDUCATION & NEWSLETTER
|
703.88
|
850.00
|
-146.12
|
82.8%
|
850.00
|
POTLUCK & WORKDAY
|
607.07
|
800.00
|
-192.93
|
75.9%
|
800.00
|
DONATED FUNDS
|
3,038.71
|
0.00
|
3,038.71
|
-
|
2,500.00
|
PROFESSIONAL SERVICES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
WEBSITE MODERNIZATION
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
317.25
|
1,000.00
|
-682.75
|
31.7%
|
1,000.00
|
D W P - WATER
|
3,019.19
|
31,700.00
|
-28,680.81
|
9.5%
|
25,500.00
|
TELEPHONE
|
370.80
|
1,100.00
|
-729.20
|
33.7%
|
1,050.00
|
TOTAL EXPENSE |
$ 20,943.56 | 51,050.00 | -30,106.44 | 41.0 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
0.00
|
-
|
-
|
0.00
|
EXPENSE
|
0.00
|
0.00
|
-
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
195.00
|
150.00
|
45.00
|
130.0%
|
100.00
|
LUMBER SALES
|
766.00
|
750.00
|
16.00
|
102.1%
|
750.00
|
T-SHIRT SALES
|
450.00
|
750.00
|
-300.00
|
60.0%
|
750.00
|
TOTAL RESALE INCOME |
$ 1,411.00 | 1,650.00 | -239.00 | 85.5 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
152.13
|
150.00
|
-2.13
|
101.4%
|
100.00
|
LUMBER FOR RESALE
|
818.01
|
750.00
|
-68.01
|
109.1%
|
750.00
|
T-SHIRTS PURCHASES
|
0.00
|
750.00
|
750.00
|
-
|
750.00
|
TOTAL RESALE EXPENSE |
970.14 | 1,650.00 | -679.86 | 58.8% | |
NET RESALE INCOME / (EXPENSE) |
440.86 | 0.00 | 440.86 | ||
NET OPERATING INCOME / (EXPENSE) |
37,545.07 | 0.00 | 37,545.07 | ||
2019 ANNUAL SURPLUS / (DEFICIT) |
37,985.93 | 0.00 | 37,985.93 | ||
B of A Checking |
60,077.82 | ||||
B of A Savings |
40,023.21 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2019-05-18