Board Meeting Agenda

January 17th, 2026
9:30
Garden

OVF Board Meeting 

Approval of Minutes from Nov 2025 meeting

A.  President Report and OVF Treasury

       Appointment

B,   Garden Master Report

C.  Independant Monitor Report 

D.  Membership Secretary Report

E.  Education Chair Report

F. Vice President Report  - DIscussion

CLOSED SESSION  Membership

 

 

 

Ocean View Farms 2026 Budget

Category / Description 2026 YTD 2026 Budget Over (Under) FY % YTD 2025 Budget
INCOME
FEES
    MEMBERSHIP FEE
47,425.00
50,000.00
-2,575.00
94.9%
50,300.00
    ASSOCIATE FEE
1,940.00
2,200.00
-260.00
88.2%
2,200.00
    CREDIT CARD PROCESS DONATION
534.00
0.00
534.00
-
0.00
OTHER INCOME
    RECYCLE
128.00
1,000.00
-872.00
12.8%
1,000.00
    DONATION RECEIVED
3,550.00
8,500.00
-4,950.00
41.8%
2,200.00
    GREENHOUSE SALES
0.00
500.00
-500.00
-
1,700.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.00
600.00
-600.00
-
500.00
TOTAL INCOME  
 $ 53,577.00 62,800.00 -9,223.00 85.3  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
0.00
800.00
-800.00
-
400.00
    COMPOST & SHREDDING
0.00
1,900.00
-1,900.00
-
1,400.00
    CONTINGENCY FUNDS
0.00
1,000.00
-1,000.00
-
0.00
    INFRASTRUCTURE PROJECTS
0.00
5,000.00
-5,000.00
-
0.00
    INSURANCE
0.00
2,600.00
-2,600.00
-
2,650.00
    EQUIPMENT
32.90
1,500.00
-1,467.10
2.2%
0.00
    MISC. GARDEN SUPPLIES
0.00
400.00
-400.00
-
1,500.00
    ORCHARD
0.00
350.00
-350.00
-
350.00
    PEST MANAGEMENT
0.00
100.00
-100.00
-
600.00
    PLUMBING
0.00
1,500.00
-1,500.00
-
1,600.00
    PORTABLE
0.00
3,300.00
-3,300.00
-
3,000.00
    SECURITY
0.00
600.00
-600.00
-
450.00
    TREE & LANDSCAPE MAINT
0.00
7,000.00
-7,000.00
-
5,500.00
    GREENHOUSE SUPPLIES
0.00
500.00
-500.00
-
1,250.00
ADMINISTRATION
    CHAIR & BOARD
0.00
200.00
-200.00
-
800.00
    MEMBERSHIP
0.00
300.00
-300.00
-
400.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
0.00
800.00
-800.00
-
200.00
    OFFICE SUPPLIES
0.00
100.00
-100.00
-
100.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
0.00
700.00
-700.00
-
1,200.00
    WEBSITE MAINTENANCE
0.00
500.00
-500.00
-
500.00
    CREDIT CARD PROCESS FEES
1,131.00
1,500.00
-369.00
75.4%
120.00
UTILITIES
    D W P - POWER
0.00
800.00
-800.00
-
1,100.00
    D W P - WATER
0.00
35,000.00
-35,000.00
-
35,000.00
    TELEPHONE
0.00
300.00
-300.00
-
1,620.00
TOTAL EXPENSE  
 $ 1,163.90 67,200.00 -66,036.10 1.7  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
25,000.00
    EXPENSE
0.00
0.00
-
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
117.00
300.00
-183.00
39.0%
200.00
    LUMBER SALES
70.00
1,600.00
-1,530.00
4.4%
1,600.00
    T-SHIRT SALES
0.00
1,500.00
-1,500.00
-
1,500.00
TOTAL RESALE INCOME  
 $ 187.00 3,400.00 -3,213.00 5.5  
RESALE EXPENSE
    KEYS FOR RESALE
0.00
300.00
300.00
-
320.00
    LUMBER FOR RESALE
40.09
1,600.00
1,559.91
2.5%
1,300.00
    T-SHIRTS PURCHASES
0.00
1,500.00
1,500.00
-
1,400.00
TOTAL RESALE EXPENSE
 40.09 3,400.00 -3,359.91 1.2%  
 
NET RESALE INCOME / (EXPENSE)
 146.91 0.00 146.91    
NET OPERATING INCOME / (EXPENSE)
 52,413.10 -4,400.00 48,013.10    
2026 ANNUAL SURPLUS / (DEFICIT)
 52,560.01 -4,400.00 48,160.01    
 
 
B of A Checking
 34,984.67  
B of A Savings
 70,029.91  
First Internet Bank - CD1
 11,991.26  
First Internet Bank - CD2
 8,956.02  
First Internet Bank - CD3
 9,033.31  
Budget as of: 2026-01-17

Ocean View Farms 2025 Budget

Category / Description 2025 YTD 2025 Budget Over (Under) FY % YTD 2024 Budget
INCOME
FEES
    MEMBERSHIP FEE
51,066.78
50,300.00
766.78
101.5%
56,465.00
    ASSOCIATE FEE
1,855.76
2,200.00
-344.24
84.4%
1,875.00
    CREDIT CARD PROCESS DONATION
0.00
0.00
-
-
0.00
OTHER INCOME
    RECYCLE
1,093.47
1,000.00
93.47
109.3%
1,000.00
    DONATION RECEIVED
9,430.00
2,200.00
7,230.00
428.6%
1,000.00
    GREENHOUSE SALES
1,569.00
1,700.00
-131.00
92.3%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
1,220.36
500.00
720.36
244.1%
300.00
TOTAL INCOME  
 $ 66,235.37 57,900.00 8,335.37 114.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
6,283.00
400.00
5,883.00
1,570.8%
400.00
    COMPOST & SHREDDING
1,263.23
1,400.00
-136.77
90.2%
1,200.00
    CONTINGENCY FUNDS
0.00
0.00
-
-
0.00
    INFRASTRUCTURE PROJECTS
0.00
0.00
-
-
0.00
    INSURANCE
2,567.00
2,650.00
-83.00
96.9%
2,650.00
    EQUIPMENT
979.50
0.00
979.50
-
0.00
    MISC. GARDEN SUPPLIES
542.62
1,500.00
-957.38
36.2%
1,200.00
    ORCHARD
137.70
350.00
-212.30
39.3%
400.00
    PEST MANAGEMENT
153.03
600.00
-446.97
25.5%
1,100.00
    PLUMBING
4,231.04
1,600.00
2,631.04
264.4%
1,500.00
    PORTABLE
3,220.12
3,000.00
220.12
107.3%
3,000.00
    SECURITY
151.88
450.00
-298.12
33.8%
450.00
    TREE & LANDSCAPE MAINT
5,765.95
5,500.00
265.95
104.8%
8,000.00
    GREENHOUSE SUPPLIES
927.99
1,250.00
-322.01
74.2%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
905.28
800.00
105.28
113.2%
800.00
    MEMBERSHIP
230.00
400.00
-170.00
57.5%
1,600.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
422.91
200.00
222.91
211.5%
300.00
    OFFICE SUPPLIES
123.84
100.00
23.84
123.8%
100.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
750.00
1,200.00
-450.00
62.5%
1,500.00
    WEBSITE MAINTENANCE
617.16
500.00
117.16
123.4%
6,000.00
    CREDIT CARD PROCESS FEES
6.87
120.00
-113.13
5.7%
120.00
UTILITIES
    D W P - POWER
951.43
1,100.00
-148.57
86.5%
950.00
    D W P - WATER
35,632.64
35,000.00
632.64
101.8%
32,000.00
    TELEPHONE
514.12
1,620.00
-1,105.88
31.7%
1,200.00
TOTAL EXPENSE  
 $ 66,363.57 60,190.00 6,173.57 110.3  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
25,000.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
153.00
200.00
-47.00
76.5%
500.00
    LUMBER SALES
1,280.00
1,600.00
-320.00
80.0%
2,000.00
    T-SHIRT SALES
1,576.00
1,500.00
76.00
105.1%
750.00
TOTAL RESALE INCOME  
 $ 3,009.00 3,300.00 -291.00 91.2  
RESALE EXPENSE
    KEYS FOR RESALE
258.47
320.00
61.53
80.8%
200.00
    LUMBER FOR RESALE
2,043.89
1,300.00
-743.89
157.2%
2,000.00
    T-SHIRTS PURCHASES
1,579.40
1,400.00
-179.40
112.8%
500.00
TOTAL RESALE EXPENSE
 3,881.76 3,020.00 861.76 128.5%  
 
NET RESALE INCOME / (EXPENSE)
 -872.76 280.00 -592.76    
NET OPERATING INCOME / (EXPENSE)
 -128.20 -2,290.00 -2,418.20    
2025 ANNUAL SURPLUS / (DEFICIT)
 -1,000.96 -2,010.00 -3,010.96    
 
 
B of A Checking
 34,984.67  
B of A Savings
 70,029.91  
First Internet Bank - CD1
 11,991.26  
First Internet Bank - CD2
 8,956.02  
First Internet Bank - CD3
 9,033.31  
Budget as of: 2025-12-31