Board Meeting Agenda

March 21st, 2026
9:30
Garden

OVF Board Meeting 

Approval of Minutes from January meeting

A.  President Report and Announcements

       Review of RAP agreement

       Review or organizational procedures of OVF

B.  Treasurer Report

C.  Garden Master Report

D.  Membership Secretary Report

E.  Education Chair Report

F.  IP Monitor Report by President

Election Coordinator introduction and season

Item:  Soil testing and remediation - Janet

Ongoing discussions to table:  "Active Gardening definition"  and status of "Sabbatial Program"

 

 

 

 

 

Ocean View Farms 2026 Budget

Category / Description 2026 YTD 2026 Budget Over (Under) FY % YTD 2025 Budget
INCOME
FEES
    MEMBERSHIP FEE
47,425.00
50,000.00
-2,575.00
94.9%
50,300.00
    ASSOCIATE FEE
1,940.00
2,200.00
-260.00
88.2%
2,200.00
    CREDIT CARD PROCESS DONATION
534.00
0.00
534.00
-
0.00
OTHER INCOME
    RECYCLE
242.00
1,000.00
-758.00
24.2%
1,000.00
    DONATION RECEIVED
3,550.00
8,500.00
-4,950.00
41.8%
2,200.00
    GREENHOUSE SALES
0.00
500.00
-500.00
-
1,700.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.54
600.00
-599.46
0.1%
500.00
TOTAL INCOME  
 $ 53,691.54 62,800.00 -9,108.46 85.5  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
0.00
800.00
-800.00
-
400.00
    COMPOST & SHREDDING
166.73
1,900.00
-1,733.27
8.8%
1,400.00
    CONTINGENCY FUNDS
0.00
1,000.00
-1,000.00
-
0.00
    INFRASTRUCTURE PROJECTS
0.00
5,000.00
-5,000.00
-
0.00
    INSURANCE
0.00
2,600.00
-2,600.00
-
2,650.00
    EQUIPMENT
32.90
1,500.00
-1,467.10
2.2%
0.00
    MISC. GARDEN SUPPLIES
0.00
400.00
-400.00
-
1,500.00
    ORCHARD
0.00
350.00
-350.00
-
350.00
    PEST MANAGEMENT
0.00
100.00
-100.00
-
600.00
    PLUMBING
87.77
1,500.00
-1,412.23
5.9%
1,600.00
    PORTABLE
3,498.05
3,300.00
198.05
106.0%
3,000.00
    SECURITY
0.00
600.00
-600.00
-
450.00
    TREE & LANDSCAPE MAINT
0.00
7,000.00
-7,000.00
-
5,500.00
    GREENHOUSE SUPPLIES
222.47
500.00
-277.53
44.5%
1,250.00
ADMINISTRATION
    CHAIR & BOARD
20.00
200.00
-180.00
10.0%
800.00
    MEMBERSHIP
0.00
300.00
-300.00
-
400.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
0.00
800.00
-800.00
-
200.00
    OFFICE SUPPLIES
0.00
100.00
-100.00
-
100.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
0.00
700.00
-700.00
-
1,200.00
    WEBSITE MAINTENANCE
269.82
500.00
-230.18
54.0%
500.00
    CREDIT CARD PROCESS FEES
1,131.00
1,500.00
-369.00
75.4%
120.00
UTILITIES
    D W P - POWER
160.39
800.00
-639.61
20.0%
1,100.00
    D W P - WATER
2,983.02
35,000.00
-32,016.98
8.5%
35,000.00
    TELEPHONE
0.00
300.00
-300.00
-
1,620.00
TOTAL EXPENSE  
 $ 8,572.15 67,200.00 -58,627.85 12.8  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
25,000.00
    EXPENSE
0.00
0.00
-
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
117.00
300.00
-183.00
39.0%
200.00
    LUMBER SALES
220.00
1,600.00
-1,380.00
13.8%
1,600.00
    T-SHIRT SALES
390.00
1,500.00
-1,110.00
26.0%
1,500.00
TOTAL RESALE INCOME  
 $ 727.00 3,400.00 -2,673.00 21.4  
RESALE EXPENSE
    KEYS FOR RESALE
240.35
300.00
59.65
80.1%
320.00
    LUMBER FOR RESALE
40.09
1,600.00
1,559.91
2.5%
1,300.00
    T-SHIRTS PURCHASES
1,401.83
1,500.00
98.17
93.5%
1,400.00
TOTAL RESALE EXPENSE
 1,682.27 3,400.00 -1,717.73 49.5%  
 
NET RESALE INCOME / (EXPENSE)
 -955.27 0.00 -955.27    
NET OPERATING INCOME / (EXPENSE)
 45,119.39 -4,400.00 40,719.39    
2026 ANNUAL SURPLUS / (DEFICIT)
 44,164.12 -4,400.00 39,764.12    
 
 
B of A Checking
 34,984.67  
B of A Savings
 70,029.91  
First Internet Bank - CD1
 11,991.26  
First Internet Bank - CD2
 8,956.02  
First Internet Bank - CD3
 9,033.31  
Budget as of: 2026-03-21