OVF 2017 Proposed Bylaw Changes
The OVF Board of Directors has initiated some proposed changes to the existing Ocean View Farms Bylaws. The major objective of these changes is to update our bylaws for the 21st century. Primarily allowing the board greater use of email and also updating some of the monetary amounts listed in the bylaws, amounts that were originally established using standards from the 1990's, when the bylaws were originally drafted.
As required by the bylaws, these changes must be approved by a two-thirds (2/3) majority of a quorum of members present at a general or special meeting of the membership. An amendment must be brought to the floor, tabled, and then voted upon at the next general or special meeting of members. The motion was brought to the membership during the General Meeting on June 10, 2017 and then tabled, as required. A vote to approve these changes will occur at the next General Meeting on August 12, 2017.
Summary of Proposed Changes
- Revisions of numerous sentences to clarify and make consistent the use of "email" or "electronic mail".
- Deletion of the requirement to maintain a fund of money for clearing and restoration of the garden property upon the termination of Ocean View Farms and Board's authority to borrow from that fund. The original requirement for this fund is no longer part of our agreement with the Department of Recreation and Parks. (Sect. 5.01b vi & Article XIII [OLD VERSION])
- Increase in the amount of money above the payment of routine budgeted bills the Board can spend for the benefit of the Corporation from $500 to $1,000, with Board approval. Limited to a maximum of $2,500 per calendar year. (Sect. 5.01b viii & Sect. 8.15b)
- Increase in the amount of money above the payment of routine budgeted bills the Board can spend for the benefit of the Corporation from $1000 to $2,500 after ratification by the general membership. Ratification by a majority vote and will not exceed a maximum of $5,000 per calendar year. (Sect. 5.01b ix & Sect. 8.15b)
- Additional clarification and authorization for the Board to spend money in excess of routine budgeted bills in excess of $2500 with membership ratification by 2/3 vote after notice and with written ballots (Sect. 5.01b x)
- Clarification of absentee voting procedures to allow absentee voting by email (Sect. 7.02c v)
- Specifies procedure for resolving tie votes by having a run-off election at the next general membership meeting (Sect. 7.02c ix)
- Deletes provision concerning Membership Secretary's use of assistants (Sect. 7.07 I vi)
- Authorizes officers to use assistants with consent of the Board of Directors (Sect. 7.07 L)
- Clarifies procedures for use of U.S. Mail and Emails for notifying members of termination (Sect. 8.10b) & (Sect. 8.10c iv)
NOTE: All Section references listed above, unless otherwise noted, pertain to the sections as they appear in the DRAFT version (below) of the Bylaws.
VIEW a DRAFT of the PROPOSED Bylaws, with these changes.
Please feel free to contact us with any questions.